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Annual Conflict-of-Interest Disclosure – Foothills Unitarian Church – Board of Trustees The Board expects all its members to carry out their duties with undivided loyalty to the congregation and its mission.  A conflict of interest exists whenever a Board memb...

Caring Kits are gift bags with items of comfort and ritual that are dropped off on the doorstep (or otherwise personally delivered) to congregants. The current coordinator of the Caring Kits at Foothills is Jen Wallen. All information for building caring kits ...

When an “active pastoral prayer” note is added to someone’s PCO profile, they will be added to the caring cards list for that week. Bugs Seifert sends an email at the end of each week to our Caring Cards Team with the names, addresses, and circumstances of the...

Comfort choir is currently dormant.

Process for sharing a life passage, joy, or sorrow in the Caring Corner: Obtain consent from congregant.  Permission to share something in the caring corner is often obtained through our Caring Listener check-ins.   Request first and last names of people bein...

Note that we do not have a prayer every Sunday: While the Caring Corner does come out every week, we do not have a pastoral prayer every week on Sunday. Obtain consent from congregant.  Permission to share something in the caring corner is often obtained thro...

1. Minister/Chaplain for Community Care learns that something has happened. You may learn that someone is struggling or an event has happened in these ways: Prayers, Care, and Support Form on the website/church center A congregant tells you Someone tells you ...

For Sabbatical Coverage 2026: In April: When Carla is out of the office in April, Sean will cover.  There is no expectation that Carla will be checking messages or be available to provide pastoral care while she is off.   In order to hand off responsibilities...

The Minister for Community Care is responsible for all caring documentation in Planning Center Online (PCO).    General guidelines for notes in PCO Document the basic, “need to know” information. Keep notes succinct. Write for a future audience that is not yo...

Policies Under Review This Cycle [e.g., 2.3 -- Care for People (2.3.1--2.3.4)] Prepared by [Name(s)] Reporting Period [Date range] Executive Summary: Pulse of the Congregation Author this section in narrative form. The board responds well to ...

  Documentation of pastoral care provided, change in life circumstances in congregant, or attempt at offering pastoral care.  Visible to ministers, caring listeners, and key staff members Example of caring note: Jane Doe will be having hip replacement surger...

  Documentation of sensitive information regarding spiritual/emotional status of congregant.  Visible only to ministers.  Example of pastoral note: Jane Doe disclosed that she suspects her spouse has dementia.  I was the first person she mentioned this to — ...

Documentation of a prayer or sharing of a life event.  Please write using language that could easily be used in a prayer.  Unless otherwise specified, Active Pastoral Prayer Notes will trigger the three things below. Please note if any of these is not desire...

Caring Kit Notes: This documents what kind of caring kit the congregant received.  This note gets created as part of the Caring Kit workflow. [link here]