Second-Year Group Assignments

Template: Second-Year Group Assignments

Google Doc: Original

When to Use

Sent in May/June to second-year enrollees communicating their group assignments. Needs tailoring to the specific program offered.

Template Text

Dear Wellspring [PROGRAM THEME, e.g. "Creators"],

After careful consideration of all the preferences of the [NUMBER] individuals who asked to participate in UU Wellspring "[PROGRAM NAME]," we are pleased to inform you of your group assignment.

You and the other recipients of this email are in the [Group Meeting Day, Time and format -- virtual or in person].

In the next couple weeks, the church office will build your group in the church Planning Center Online (PCO), which will enable you all -- as a self-facilitating, leader-full group -- to communicate with one another, schedule your meetings, and record attendance so our collective community can have an accurate measure of our faith-deepening engagement. The full "[PROGRAM NAME]" assignments and session plans will be unlocked for you later this summer.

As next steps to take now, you are encouraged to:

• Obtain a copy of the one required book: [REQUIRED BOOK TITLE AND AUTHOR]
• Review the session summary of [PROGRAM NAME] meeting topics [LINK]
• Review your calendar between [START MONTH/YEAR] and [END MONTH/YEAR] with an eye toward identifying dates of potential conflict and agreement for scheduling your twice-monthly meetings with your group cohort.
• Schedule your mutually agreed upon first session for two hours.
• Watch your email for details when the PCO group goes live and the full curriculum is open.

If there's anything more we can do to support you on this next phase of your Wellspring journey, please let us know.

In faith,

The Foothills Wellspring Leadership Team

([WSLT member names and Rev. Sean])

Customization Notes

• Replace all bracketed fields with current-year specifics
• Confirm the required book for the curriculum being offered
• Link to the session summary/table of contents on UU Wellspring site
• Update date ranges and WSLT member names