# Second-Year Group Assignments

# Template: Second-Year Group Assignments

Google Doc: [Original](https://docs.google.com/document/d/1uzySOVHKNN8gUnAgfCwrK0Xf5yb_e3Lkb4WD992GZR8/edit)

## When to Use

Sent in May/June to second-year enrollees communicating their group assignments. Needs tailoring to the specific program offered.

## Template Text

> Dear Wellspring [PROGRAM THEME, e.g. "Creators"],
>
> After careful consideration of all the preferences of the [NUMBER] individuals who asked to participate in UU Wellspring "[PROGRAM NAME]," we are pleased to inform you of your group assignment.
>
> You and the other recipients of this email are in the [Group Meeting Day, Time and format -- virtual or in person].
>
> In the next couple weeks, the church office will build your group in the church Planning Center Online (PCO), which will enable you all -- as a self-facilitating, leader-full group -- to communicate with one another, schedule your meetings, and record attendance so our collective community can have an accurate measure of our faith-deepening engagement. The full "[PROGRAM NAME]" assignments and session plans will be unlocked for you later this summer.
>
> As next steps to take now, you are encouraged to:
>
> - Obtain a copy of the one required book: [REQUIRED BOOK TITLE AND AUTHOR]
> - Review the session summary of [PROGRAM NAME] meeting topics [LINK]
> - Review your calendar between [START MONTH/YEAR] and [END MONTH/YEAR] with an eye toward identifying dates of potential conflict and agreement for scheduling your twice-monthly meetings with your group cohort.
> - Schedule your mutually agreed upon first session for two hours.
> - Watch your email for details when the PCO group goes live and the full curriculum is open.
>
> If there's anything more we can do to support you on this next phase of your Wellspring journey, please let us know.
>
> In faith,
>
> The Foothills Wellspring Leadership Team
>
> ([WSLT member names and Rev. Sean])

## Customization Notes

- Replace all bracketed fields with current-year specifics
- Confirm the required book for the curriculum being offered
- Link to the session summary/table of contents on UU Wellspring site
- Update date ranges and WSLT member names