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The coordinator of the Meals Network is currently Kay Williams.  Click here for the position description of the Meals Coordinator.  Request for meals come from a variety of sources (the church office, caring listeners, ministers) Once a meal request has b...

Caring Kits are gift bags with items of comfort and ritual that are dropped off on the doorstep (or otherwise personally delivered) to congregants. The current coordinator of the Caring Kits at Foothills is Jen Wallen. All information for building caring kits ...

When an “active pastoral prayer” note is added to someone’s PCO profile, they will be added to the caring cards list for that week. Bugs Seifert sends an email at the end of each week to our Caring Cards Team with the names, addresses, and circumstances of the...

Comfort choir is currently dormant.

Process for sharing a life passage, joy, or sorrow in the Caring Corner: Obtain consent from congregant.  Permission to share something in the caring corner is often obtained through our Caring Listener check-ins.   Request first and last names of people bein...

Note that we do not have a prayer every Sunday: While the Caring Corner does come out every week, we do not have a pastoral prayer every week on Sunday. Obtain consent from congregant.  Permission to share something in the caring corner is often obtained thro...

1. Minister/Chaplain for Community Care learns that something has happened. You may learn that someone is struggling or an event has happened in these ways: Prayers, Care, and Support Form on the website/church center A congregant tells you Someone tells you ...

For Sabbatical Coverage 2026: In April: When Carla is out of the office in April, Sean will cover.  There is no expectation that Carla will be checking messages or be available to provide pastoral care while she is off.   In order to hand off responsibilities...

The Minister for Community Care is responsible for all caring documentation in Planning Center Online (PCO).    General guidelines for notes in PCO Document the basic, “need to know” information. Keep notes succinct. Write for a future audience that is not yo...

  Documentation of pastoral care provided, change in life circumstances in congregant, or attempt at offering pastoral care.  Visible to ministers, caring listeners, and key staff members Example of caring note: Jane Doe will be having hip replacement surger...

  Documentation of sensitive information regarding spiritual/emotional status of congregant.  Visible only to ministers.  Example of pastoral note: Jane Doe disclosed that she suspects her spouse has dementia.  I was the first person she mentioned this to — ...

Documentation of a prayer or sharing of a life event.  Please write using language that could easily be used in a prayer.  Unless otherwise specified, Active Pastoral Prayer Notes will trigger the three things below. Please note if any of these is not desire...

Caring Kit Notes: This documents what kind of caring kit the congregant received.  This note gets created as part of the Caring Kit workflow. [link here]

This note documents the receipt of Community Care Funds by stating the amount received and the reason for funds.  This note helps us track community care funds, which are disbursed to congregants just once or twice a year. Formerly known as Ministerial Discret...

This note category is dedicated to essential information relevant to understanding an individual's behaviors or safety concerns. This may include, but is not limited to, issues with adhering to our covenant of right relationships, cognitive impairments, and li...

Purpose of the Position: Caring Listeners are part of the Caring Network at Foothills Unitarian Church.  In collaboration with the Minister for Community Care, Caring Listeners  offer emotional support and spiritual companionship to members and friends of Fo...

NOMINATION Members of the congregation and staff are encouraged to nominate someone as a caring listener using this form: https://foothillsuu.churchcenter.com/people/forms/1184458 All those nominated will be sent an application by the Minister of Community Car...

    What exactly do I do when I reach out to someone? Make first contact by phone call first.   If no one answers, leave a voicemail and follow up with an email. Here’s a handy script.  Feel free to modify as feels appropriate.   Greeting: My name is  _____, ...