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At the end of the Board year, typically at the June official meeting, the Board reviews monitoring items and assesses how well they have aligned with policies. Newly elected board members are invited but not required to attend this meeting.

The Board year kicks off with a summer retreat.  The retreat is typically 1½ days and is planned by the President and Vice President/President-Elect.   This annual retreat offers an opportunity for the members to get to know one another at an off-site location...

The By-laws require at least one annual congregational meeting. The current practice is to hold two regular congregational meetings.   At the December Congregational Meeting, the Senior Minister shares an annual ministry report. The congregation votes on a b...

Occur throughout the year - typically 2-3 per year  Led by Ministers and staff  Board members may have contributing roles  Board members are expected to attend Members and non-members can attend No voting occurs  

Between meetings, Board business is conducted primarily on Basecamp  through Messages (that go to all Board members) or Pings (that go to selected recipients). Basecamp also has links to documents on Google Drive that Board members need to have access to.  The...

As an ex-officio member of the Board, the Senior Minister attends all board meetings and retreats but is not a voting member.  If she is not available, the associate minister attends in her place.  The Senior Minister also has weekly check-ins with the Preside...

Board members are expected to be a regular presence on Sundays and at church gatherings, and to make themselves available for congregants who have questions or input.  Wearing name tags with “Board Member” makes it easier for congregants to identify board memb...

The Board has an evaluation conversation with the Senior Minister on how well the church is collectively accomplishing its mission and vision. This typically happens leading up to the June Congregational Meeting.  

The Board asks itself and the Senior Minister how well they are working together. This discussion typically happens at the June end of year meeting where the Board concludes monitoring and evaluation of the previous year.

Every third year, the Board collaborates with the Senior Minister to create an ad hoc committee of four members (one member is currently on the Board)  to conduct a performance review of theSenior Minister. This review provides an opportunity to get input from...

Annually the Board reviews its effectiveness and compliance with Board policies as Board Self-Monitoring takes place throughout the year.  Committees of the Board provide an annual self-evaluation in conjunction with the Board and Board President to ensure the...

The Board will review all Board Policies at a minimum of once per year. Revision to a current policy can be suggested by: a Board member, congregational member, ministers, staff or members of the Policy Committee Policy Committee is available to assist the Boa...

The Board will review the By-laws at a minimum of once per year Any revisions to the By-laws are first affirmed by the Board.  Board-affirmed revisions are presented at a Congregational Meeting for church member vote of approval.  The Board Secretary works wit...

The Board is responsible for an annual review of the Senior Minister’s salary.   In September, the Board reviews related materials including:  the most recent UUA salary guidelines for our region, information on the Senior Minister's pay and professional expen...

The Board delegates financial management to the Senior Minister in Board Policy 2.4 Care for Material Resources, and provides financial oversight as part of the Board’s monitoring responsibilities.    Throughout the Board year, the Senior Minister provides qua...

The Church has an attorney who can be engaged, through the Board President and Senior Minister, to assist with any legal concerns that arise as part of the fiduciary responsibilities or Duty of Care of the Board. Duty of Care means the Board needs to follow a ...

We believe it is important to speak openly about misconduct. Board members should review the misconduct archives to understand our history with misconduct.   Watch this video (15:24) about why we speak openly about misconduct.

Abstention - voluntarily refraining from voting on a motion, often due to conflict of interest    Ad Hoc Committee - a temporary committee or task force that assists the Board with data gathering that supports and informs Board discussions and decisions  Affir...