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Wedding Officiant Requests

Objective: Streamline the process of handling wedding officiant requests to ensure efficient and appropriate responses to both community members and external inquiries.

Step 1: Triage Initial Requests

  • Purpose: Determine if the requester is affiliated with Foothills or external.
  • Procedure:
    1. Form Collection: Direct all officiant inquiries to fill out the wedding officiant request form. Ensure the form collects necessary personal information and specific details about the wedding.
    2. Form Submission Review: Monitor submissions through the admin panel link: Form Submissions.

Step 2: Response and Workflow Initiation

  • Purpose: Appropriately respond to the requester based on their affiliation with Foothills.
  • Procedure:
    1. Workflow Automation: Once the form is completed, automatically add the requester to the designated workflow for further processing.
    2. External Requests:
      • Send a template email with a referral list of officiants and building rental information if they indicate they are not part of Foothills.
    3. Internal Requests:
      • Forward the request to the designated minister lead to select the appropriate minister to handle the request.

Step 3: Workflow Steps for Handling Requests

  • Purpose: Ensure each request is handled efficiently and by the appropriate party.
  • Procedure:
    1. If External:
      • Step 1 of Workflow: Use the template email to provide external individuals with officiant referrals and necessary rental information.
    2. If Internal:
      • Step 2 of Workflow: The designated minister lead discerns the best minister to handle the officiant request based on availability and fit.
      • Step 3 of Workflow: The assigned minister contacts the requester to discuss details and proceed with officiant services.

Guiding Principles 

  • We make every effort to provide Foothills members access to a Foothills minister (called or hired) to officiate, based on scheduling and workload capacity. 
  • We do not provi
    • provide
  • Procedure:access
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    1. Ifa External:Foothills
        minister
      • Stepfor 1someone who is not a member.  Instead, non-members will be given access to the approved officiant list, comprised primarily of Workflow:affiliated Usecommunity the template email to provide external individuals with officiant referrals and necessary rental information.
      ministers. 
    2. If Internal:
      • Step 2 of Workflow: The designated minister lead discerns the best minister to handle the officiant request based on availability and fit.
      • Step 3 of Workflow: The assigned minister contacts the requester to discuss details and proceed with officiant services.

      3.  

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