Procedure: Event Promo & Communication
ChurchCenter Event Quality Assurance
Church Center Event Standards
The Church Center Events Calendar serves as a centralized, accessible platform with the goal of enriching the Foothills Unitarian Church community by providing a comprehensive view of congregational life. It aims to:
Serve as a One-Stop Shop: Ensure all church members have a single, intuitive access point to discover events, understand their locations, and navigate directly to necessary sign-ups through registrations or group affiliations.
Maintain Accurate Information: Guarantee that the details of each event, including dates, times, and locations, are current and precise, fostering trust and reliability within the congregation.
Promote Inclusivity: Offer event information that is clear and welcoming to all, avoiding insider jargon or exclusive language that could alienate members new to the church or unfamiliar with specific groups or practices.
Highlight Featured Events: Identify and emphasize events that have a significant impact on a substantial portion (50% or more) of the church community or those directly related to ongoing worship series, ensuring these pivotal gatherings receive the attention and participation they deserve.
Event QA Steps
This checklist serves as a quality assurance tool for ensuring all Church Center events include essential information, adhere to event naming guidelines, and provide clear, accessible details to the congregation. Use this checklist before finalizing any event to maintain consistency, accuracy, and engagement.
Step 1: ChurchCenter Visibility Determination
Under the Settings Tab, in the Church Center Section, set the Church Center Visibility Status using the following criteria:
Visibility Status
Impact on Display
Criteria for Status
Unpublished
Not visible to congregants on Church Center. For internal use only.
Use for internal events, staff meetings, rentals, or any activities not intended for the broader church community.
Published
Appears in chronological order on Church Center.
Suitable for church events from specific groups and teams, that aim to inform and involve the congregation but are not prioritized.
Featured
Published, starred, and positioned at the top of the gallery view.
Events that impact 50% or more of the church community or are directly related to a worship series.
Step 2: Overview Tab
In the Event Overview Tab, insure all the details are set out correctly
Event Name: Follows the event naming guidelines; clear, descriptive, avoiding abbreviations and jargon.
Location: Describes whether the event is in-person or virtual; includes specifics visible on listings and kiosks.
Tags: Includes selections from each required group: Department, Event Type, Location.
Event Naming Guidelines Adherence
Clear and Descriptive: Name reflects the event's purpose and is understandable to all.
No Abbreviations/Jargon: Accessible to individuals unfamiliar with specific groups/activities.
Standardized Date and Time Format: Uses a consistent format, including the day of the week and time (e.g., "Tues. 10am").
Formulas for Specific Event Types
Small Groups: Name adheres to the formula for clarity on type, timing, and leadership.
Example: "Journey Group - Tues. 10am (Leaders: Hazlitt & Miles)"Memorials: Follows the respectful formula, avoiding the term "Funeral" unless directed by the family.
Example: "Memorial for Anna Jane Norris or Anna Jane Norris's Celebration of Life"
Step 3: Settings Tab
Event Point of Contact Information
Event Descriptions
For Events Published or Featured on ChurchCenter
Registration URL: Provides a link to the registration page, whether internal or external.
Image: Includes a representative image for display on Church Center.
Step 4: Connections Tab
PRODUCT
CONNECTION
Groups
An individual group
Groups
A specific group event*
Registrations
A signup
Services
The Service Type where the plan is located
Check-Ins
A checkin event
QA Process Automations
