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Opening and Closing the Facility

Admin. team is responsible for maintaining Opening and Closing procedures of the Campus.

Opening Facility procedures on Sundays:

  1. Staff Support arrives @7:00am and unlocks the Main Entrance Door, the other side should automatically open at 7am.
  2. Turn on Commons lights, Sanctuary main lights, and Admin. lobby and hallway lights
  3. By 7:30am Staff Support unlocks the East Parking lot
  4. Staff Support edits and prints by 7:45am the Today at Foothills  Signs for both Sunday and Monday on tabloid size paper and inserts in the 3 exterior signs, and 1 interior standing sign by the Welcome Desk. Prints 2 small letter sizes for Volunteer Huddle in Conference room, and the Welcome desk. How to edit and print Today at Foothills is found HERE.
  5. Staff Support and/or Hospitality Volunteers open the shades in Unity Hall.

Closing Facility procedures on Sundays:

  1. If nothing is happening in the Commons area/Unity Hall or the Sanctuary, the Staff Support will turn off the Commons lights "ALL OFF" button. Otherwise they will keep those lights on. 
  2. Staff Support will turn off the Kitchen lights, Admin. Lobby lights, Office lights
  3. Staff Support will close all shades in Unity Hall.
  4. Staff Support locks the Main Entrance Doors and East Entrance Doors before they leave @12:30pm.

Opening Facility procedures for Monday thru Friday:

  1. The first Admin. Staff who arrives to the building Mondays - Friday removes the previous day's Today at Foothills signs from the 3 exterior signs. 
  2. Tuesday mornings, The Group Coordinator inserts Tuesday -Saturday Today At Foothills Signs in the 3 exterior signs and 1 interior signs.
  3. On Mondays, the office is technically closed. Lights only need to be turned on per the needs of the Admin. Staff person or others using the building.
  4. The Main Entrance doors remain locked unless ana big event is taking place,place during the week, then the Admin. Staff person can unlock and lock accordingly. There will need to be a person affiliated with the event near the unlocked doors at all times for security.
  5. The Office entrance doors remain locked on Mondays.
  6. The Office entrance doors are unlocked when a volunteer or staff person is sitting at the reception desk only during Office hours Tuesday thru Thursdays. If no one is able to sit at the reception desk during those hours, then the Office entrance doors need to remain locked.
  7. On Fridays, the office is technically closed. Lights only need to be turned on per the needs of the Admin. Staff person or others using the building.

Closing Facility procedures during the week:

  1. If nothing is happening in the Commons area/Unity Hall or the Sanctuary, the Staff Support will turn off the Commons lights "ALL OFF" button. Otherwise they will keep those lights on. 
  2. Staff Support will turn off the Kitchen lights, Admin. Lobby lights, Office lights
  3. Staff Support will close all shades in Unity Hall.
  4. Staff Support makes sure the Office Admin Doors, Main Entrance Doors and East Entrance Doors are locked before they leave.

Other important Opening and Closing details:

  • If there are a lot of leaves by either the Office Admin. or the Main Entrance, they need to be swept away. If the facilities Coordinator is not in that day, then we ask other Admin. Staff to remove the leaves with a rake or blower.
  • If there is snow on the sidewalks and driveway - we are contracted with HurVasa to remove anything that is 3" or higher. 
  • Admin. who first arrives is asked to put salt on the sidewalks leading up to the main entrance, and to the street. Salt is found in the brown bins outside the Office entrance.




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