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Opening and Closing the Facility

Admin. team is responsible tofor maintaining Opening and Closing procedures of the Campus.

HereOpening are the openingFacility procedures foron Sunday mornings:Sundays:

  1. Staff Support arrives @7:00am and opensunlocks the Main Entrance Door, the other side should automatically open at 7am.
  2. Turn on Commons lights, Sanctuary main lights, and Admin. lobby and hallway lights
  3. By 7:30am Staff Support unlocks the East Parking lot
  4. Staff Support edits and prints by 7:45am the Today at Foothills  Signs for both Sunday and Monday on tabloid size paper and inserts in the 3 exterior signs, and 1 interior standing sign by the Welcome Desk. Prints 2 small letter sizes for Volunteer Huddle in Conference room, and the Welcome desk. How to edit and print Today at Foothills is found HERE.HERE.
  5. Staff Support and/or Hospitality Volunteers open the shades in Unity Hall.

Closing Facility procedures on Sundays:

For

    open,
  1. If thesenothing include:is changinghappening outin the signage,Commons area/Unity Hall or the Sanctuary, the Staff Support will turn off the Commons lights "ALL OFF" button. Otherwise they will keep those lights on. 
  2. Staff Support will turn off the Kitchen lights, Admin. Lobby lights, Office lights
  3. Staff Support will close all shades in Unity Hall.
  4. Staff Support locks the Main Entrance Doors and East Entrance Doors before they leave @12:30pm.

Opening Facility procedures for Monday thru Friday:

  1. The first Admin. Staff who arrives to the building Mondays - Friday removes the previous day's Today at Foothills signs from the 3 exterior signs. 
  2. Tuesday mornings, The Group Coordinator inserts Tuesday -Saturday Today At Foothills Signs in the 3 exterior signs and 1 interior signs.
  3. On Mondays, the office is technically closed. Lights only need to be turned on per the needs of the Admin. Staff person or others using the building.
  4. The Main Entrance doors remain locked unless an event is taking place, then the Admin. Staff person can unlock and lock accordingly.
  5. The Office entrance doors remain locked on Mondays.
  6. The Office entrance doors are unlocked when a volunteer or staff person is sitting at the reception desk only during Office hours Tuesday thru Thursdays. If no one is able to sit at the reception desk during those hours, then the Office entrance doors need to remain locked.

 assessing if any support is needed for snow removal/leaves/etc, updating the sign on the door to note whether it is unlocked or a doorbell is needed for entry, etc. 

For close, it's locking doors, lights, updating front office door sign, etc. 

Daily updates - these need to be noted for anyone who is in the building as it varies during non-office hours, but for instance there are Mon/Fri scheduling signs that need to be changed. I think most staff would be happy to help with this quick task, but don't feel responsibility for it. I often do it, but find if I don't come in, it doesn't get done. I'm not sure if there are other tasks like this. 

These procedures should be assigned to happen at the beginning and end of office hours, with a clear list of the tasks, daily distribution among Holly, Caitlin, Lauren K, and Jenn. They should also be documented for anyone to access if they are here. 

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