Opening and Closing the Facility

Admin. team is responsible to maintaining Opening and Closing procedures of the Campus.

Here are the opening procedures for Sunday mornings:

1. Staff Support arrives @7:00am and opens the Main Entrance Door, the other side should automatically open at 7am.
2. Turn on Commons lights, Sanctuary main lights, and Admin. lobby and hallway lights
3. By 7:30am Staff Support unlocks the East Parking lot
4. Staff Support edits and prints by 7:45am the Today at Foothills and inserts in the 3 exterior signs, and 1 interior standing sign by the Welcome Desk. Prints 2 small letter sizes for Volunteer Huddle in Conference room, and the Welcome desk. How to edit and print Today at Foothills is found HERE.

 

For open, these include: changing out the signage, assessing if any support is needed for snow removal/leaves/etc, updating the sign on the door to note whether it is unlocked or a doorbell is needed for entry, etc. 

For close, it's locking doors, lights, updating front office door sign, etc. 

Daily updates - these need to be noted for anyone who is in the building as it varies during non-office hours, but for instance there are Mon/Fri scheduling signs that need to be changed. I think most staff would be happy to help with this quick task, but don't feel responsibility for it. I often do it, but find if I don't come in, it doesn't get done. I'm not sure if there are other tasks like this. 

These procedures should be assigned to happen at the beginning and end of office hours, with a clear list of the tasks, daily distribution among Holly, Caitlin, Lauren K, and Jenn. They should also be documented for anyone to access if they are here.