Event Requirements
Every event entered into the Calendar must include the following mandatory information:
| Required Information | Description |
|---|---|
| Event Name (aka Public Facing Event Name) | Title of the event, suitable for public viewing. See: Event Naming Guidelines. |
| Event Owner (aka Staff Lead) | Designated primary contact for the event, who will receive communications. Must have Calendar permissions. |
| Date | Scheduled date(s) for the event. |
| Start Time / End Time | Commencement and conclusion times, including repetition details if applicable. |
| Repeat | Instructions if the event recurs. |
| Location | In-person or virtual location description, visible on the event listing and kiosks. |
| Summary | Brief overview of the event for public engagement, useful for iCal feeds or kiosk displays. |
| Church Center Visibility | Options to publish, feature, or keep the event unpublished on Church Center. see Events Visible on ChurchCenter. |
| Tags | Required selection from each group: Department, Event Type, Location. Details in the tags section. |
| Rooms & Resources | Details on rooms and resources allocated for the event. |
| Notes | Internal information, must include a point of contact for the event. For lay events this means: name, phone and email. |
| Connections | If the event is connected to a Group, A Worship Service, A Registration, it must be linked. Read more about connections. |
| Optional Information | Description |
|---|---|
| Setup Time / Teardown | Time allocated before and after the event for preparation and cleanup. |
| Event Managers | Additional staff members designated to receive updates about the event. |
For Events Visible on ChurchCenter
Events visible on ChurchCenter (referred to as "ChurchCenter events") must include the following additional information:
| Requirement | Description |
|---|---|
| Registration URL | Link to an internal or external registration page for the event. This could be a link to the PCO Group Event or a Registration page. |
| Description | Detailed, rich-text overview of the event for public viewing on Church Center. |
| Image | A representative image for the event to be displayed on Church Center. |