Rental Intake Process
- Intake Beings with Prospective Renter Completing Online Intake Form
- Staff Assess rental using Decision Matrix
Email Templates
Initial Inquiry
Subject: Thank You for Your Interest in Renting Our Space!
Hello [Name],
Thank you for reaching out to inquire about using our building for your event. We’re thrilled you’re considering us as a venue, and we look forward to learning more about your needs.
To streamline the rental process and provide you with the best possible experience, we ask that you complete a brief inquiry form that will help us evaluate your request based on availability, alignment with our mission, and logistical details.
What Happens Next:
Submit the Inquiry Form: https://foothillsuu.org/rental-intake/
This form will capture the essential details about your event (type, date, time, attendees, etc.) and help us provide an initial evaluation. The form will also calculate a rough cost of space use. Please note these costs are estimates and we do offer discounts to our community partners and missionally aligned community organizations.
Follow-Up for Priority Requests: If your request aligns with our usage priorities or requires additional information, we’ll follow up with a detailed form to finalize the specifics.
Confirmation: Once details are finalized, we’ll provide a rental agreement for review and e-signature, along with an invoice for payment.
Key Notes About Rentals:
If you have any immediate questions or concerns, feel free to reply to this email, and we’ll get back to you as soon as possible.