Door Code Access Guidance

Purpose:
To ensure the security of our facility, we have established a system for managing door access codes. This policy outlines the procedures for issuing, using, and updating door codes.

Door Code Categories:

1. Admin Code – Assigned to staff and designated personnel for operational access.
2. Renter Code – Provided to approved renters for the duration of their rental period.
3. Congregant Code – Available to active partners who require access for facility-related activities.

Code Management:

• Door codes will be changed on a monthly basis to maintain security.
• The Admin Code will only be shared with authorized staff and leadership.
• The Renter Code will be provided to renters as needed and will expire at the end of their rental agreement.
• The Congregant Code will be shared with partners who require access for facility-related activities.
• All codes will be issued by the Facilities Coordinator after the necessary approvals have been granted.

Security Guidelines:

• Codes must not be shared outside of their designated groups.
• Congregants are responsible for keeping their assigned codes confidential.
• Any suspected unauthorized use of a code must be reported immediately.
• If a breach is suspected, codes may be changed immediately, outside of the regular schedule.

Enforcement:
Failure to adhere to this policy may result in the revocation of access privileges.

For questions or concerns regarding door access, please contact facilities@foothillsuu.org.