Door Code Access Policy

Purpose:
To ensure the security of our facility, we have established a system for managing door access codes. This policy outlines the procedures for issuing, using, and updating door codes.

Door Code Categories:

1. Admin Code – Assigned to staff and designated personnel for operational access.
2. Renter Code – Provided to approved renters for the duration of their rental period.
3. Congregant Code – Available to active partners who require access for facility-related activities.

Code Management:

• Door codes will be changed on a monthly basis to maintain security.
• The Admin Code will only be shared with authorized staff and leadership.
• The Renter Code will be provided to renters as needed and will expire at the end of their rental agreement.
• The Congregant Code will be shared with partners who require access for facility-related activities.
• All codes will be issued by the Facilities Coordinator after the necessary approvals have been granted.

Security Guidelines:

• Codes must not be shared outside of their designated groups.
• Congregants are responsible for keeping their assigned codes confidential.
• Any suspected unauthorized use of a code must be reported immediately.
• If a breach is suspected, codes may be changed immediately, outside of the regular schedule.

Enforcement:
Failure to adhere to this policy may result in the revocation of access privileges. Continued violations may lead to further administrative action.

For questions or concerns regarding door access, please contact facilities@foothillsuu.org.