# Administration

# Forms and Links

# Forms and Links

## PCO Forms

- [Sources Application Form](https://foothillsuu.churchcenter.com/people/forms/391442) -- Updated each March with facilitator-confirmed meeting times and retreat date
- [Love at the Center Application (Admin)](https://people.planningcenteronline.com/forms/769794) / [Public](https://foothillsuu.churchcenter.com/people/forms/769794)
- [Wellspring Interest and Nomination Form](https://foothillsuu.churchcenter.com/people/forms/96713) -- Used in April when grads nominate participants
- [Serve Form](https://foothillsuu.churchcenter.com/people/forms/80423) -- For facilitator volunteers (select "Adult Spiritual Deepening")

## Church Operations Forms

- [Event Reservation and Promotion Form](https://foothillsuu.wufoo.com/forms/svd5lcv1thok5d/) -- Submit at least 2 weeks before promotion begins. Used for retreat, Annual Gathering, enrollment promotion, coffee hour sessions, short-term groups.

## PCO Groups

- [Wellspring Sources Interest Group](https://groups.planningcenteronline.com/groups/2208196/members) -- Remove members once they join a group
- Wellspring Second Year Interest Group
- [Wellspring Leadership Team Members](https://groups.planningcenteronline.com/groups/982921/members)

## External Resources

- [UU Wellspring Website](https://uuwellspring.org/) -- Curriculum, facilitator registration, training resources
- [UU Wellspring Facilitator Registration Form](https://form.jotform.com/230756388609165)
- [UUA Inspirit Bookstore](http://www.uuabookstore.org/)

## Foothills Pages

- [Foothills Wellspring Page](https://foothillsuu.org/connect/smallgroups/wellspring/)

## Tracking

- [Wellspring Sources Graduates List](https://docs.google.com/spreadsheets/d/14SyvpC0gnpQnLa5iL0QcTP07RSJyIs6-0s6np-y5GDU/edit#gid=451001853) (Google Sheet)

## Document Repository

- [Wellspring Leadership Team Shared Drive](https://drive.google.com/drive/u/0/folders/0AJaxBHiw1bzrUk9PVA)

## Basecamp (Legacy)

- [Wellspring Application Process Details](https://public.3.basecamp.com/p/ruxASAYALzWuLjCHesrmuCPD) -- Includes email templates for nominees and self-interested participants


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## See Also

- [PCO and Admin Tasks](https://guide.foothillsuu.org/books/wellspring/page/pco-and-admin-tasks)
- [Full Annual Timeline](https://guide.foothillsuu.org/books/wellspring/page/full-annual-timeline)

# PCO and Admin Tasks

# PCO and Admin Tasks

## Annual PCO Tasks by Month

**March:** Ask Admin Staff to update PCO People Wellspring Completion Dates in Profiles.

**June:** Church staff builds PCO groups for Sources and for any self-facilitating second-year offering, including adding events to event calendars.

**June/July:** Archive old Wellspring Groups in PCO Groups.

**November/December:** Staff builds PCO group for short-term offering.

## Onboarding New WSLT Members in PCO

When new members join the WSLT:
- Add them as Wellspring PCO Group Type Managers in PCO Groups
- Ensure they are editors in PCO
- Grant access to PCO Forms
- Enable email sending permissions

## Group Management

- When participants join a group, remove them from the [Wellspring Sources Interest Group](https://groups.planningcenteronline.com/groups/2208196/members)
- Track group attendance through PCO Groups
- Facilitators use PCO Groups to email members, plan events, take attendance, and share resources
- Group covenants can be stored in the PCO Groups website for member access

## PCO Training Resources

New facilitators may need orientation to PCO. The [Group Leader Introduction](https://pcogroups.zendesk.com/hc/en-us/articles/360006319853) is sent by admin staff once a group is set up.


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## See Also

- [Forms and Links](https://guide.foothillsuu.org/books/wellspring/page/forms-and-links)
- [Wellspring Leadership Team (WSLT)](https://guide.foothillsuu.org/books/wellspring/page/wellspring-leadership-team-wslt)