Wedding Officiant Requests

Objective: Streamline the process of handling wedding officiant requests to ensure efficient and appropriate responses to both community members and external inquiries.
Step 1: Triage Initial Requests
Purpose: Determine if the requester is affiliated with Foothills or external.
Procedure:
Form Collection: Direct all officiant inquiries to fill out the wedding officiant request form. Ensure the form collects necessary personal information and specific details about the wedding.
Public form link: Wedding Officiant Request Form
Form Submission Review: Monitor submissions through the admin panel link: Form Submissions.
Step 2: Response and Workflow Initiation
Purpose: Appropriately respond to the requester based on their affiliation with Foothills.
Procedure:
Workflow Automation: Once the form is completed, automatically add the requester to the designated workflow for further processing.
Workflow link: Officiant Request Workflow
External Requests:
Send a template email with a referral list of officiants and building rental information if they indicate they are not part of Foothills.
Internal Requests:
Forward the request to the designated minister lead to select the appropriate minister to handle the request.
Step 3: Workflow Steps for Handling Requests
Purpose: Ensure each request is handled efficiently and by the appropriate party.
Procedure:
If External:
Step 1 of Workflow: Use the template email to provide external individuals with officiant referrals and necessary rental information.
If Internal:
Step 2 of Workflow: The designated minister lead discerns the best minister to handle the officiant request based on availability and fit.
Step 3 of Workflow: The assigned minister contacts the requester to discuss details and proceed with officiant services.