# Wedding Officiant Requests

**Objective**: Streamline the process of handling wedding officiant requests to ensure efficient and appropriate responses to both community members and external inquiries.

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#### Step 1: Triage Initial Requests

- **Purpose**: Determine if the requester is affiliated with Foothills or external.
- **Procedure**: 
    1. **Form Collection**: Direct all officiant inquiries to fill out the wedding officiant request form. Ensure the form collects necessary personal information and specific details about the wedding. 
        - Public form link: [Wedding Officiant Request Form](https://foothillsuu.churchcenter.com/people/forms/773782)
    2. **Form Submission Review**: Monitor submissions through the admin panel link: [Form Submissions](https://people.planningcenteronline.com/forms/773782/submissions?hiddenColumnIds=null&order=-created_at).

#### Step 2: Response and Workflow Initiation

- **Purpose**: Appropriately respond to the requester based on their affiliation with Foothills.
- **Procedure**: 
    1. **Workflow Automation**: Once the form is completed, automatically add the requester to the designated workflow for further processing. 
        - Workflow link: [Officiant Request Workflow](https://people.planningcenteronline.com/workflows/537007/steps/1401790/assignees/26474115/ready)
    2. **External Requests**: 
        - Send a template email with a referral list of officiants and building rental information if they indicate they are not part of Foothills.
    3. **Internal Requests**: 
        - Forward the request to the designated minister lead to select the appropriate minister to handle the request.

#### Step 3: Workflow Steps for Handling Requests

- **Purpose**: Ensure each request is handled efficiently and by the appropriate party.
- **Procedure**: 
    1. **If External**: 
        - Step 1 of Workflow: Use the template email to provide external individuals with officiant referrals and necessary rental information.
    2. **If Internal**: 
        - Step 2 of Workflow: The designated minister lead discerns the best minister to handle the officiant request based on availability and fit.
        - Step 3 of Workflow: The assigned minister contacts the requester to discuss details and proceed with officiant services.