# Governance Archive

# Governance Records [Draft]

<details id="bkmrk-congregational-meeti"><summary>Congregational Meeting Records</summary>

<table style="border-collapse:collapse;width:100%;height:205.443px;"><colgroup><col style="width:33.3877%;"></col><col style="width:33.3877%;"></col><col style="width:33.3877%;"></col></colgroup><tbody><tr style="height:29.349px;"><td style="height:29.349px;">****Meeting Date****

</td><td style="height:29.349px;">****Meeting Documents****

</td><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td></tr><tr style="height:29.349px;"><td>June 2024 Annual Meeting

</td><td style="height:29.349px;">[Meeting Packet](https://foothillsuu.org/wp-content/uploads/2024/05/June-2-Congregational-Meeting-Packet-1.pdf)

</td><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td></tr><tr style="height:29.349px;"><td>June 2023 Annual Meeting

</td><td style="height:29.349px;">[Meeting Packet](https://docs.google.com/document/d/1HSDyUWaGeT_D7TeL26nwU2VznOIMs9UV9yQYii84up8/edit?usp=sharing)

</td><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td></tr><tr style="height:29.349px;"><td><span style="white-space:pre-wrap;">June 2022 Annual Meeting </span>

</td><td style="height:29.349px;">[Meeting Minutes](https://foothillsuu.org/wp-content/uploads/2022/06/2022-6-5-Draft-of-Annual-Congregational-Meeting.pdf)

</td><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td></tr><tr style="height:29.349px;"><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td></tr><tr style="height:29.349px;"><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td></tr><tr style="height:29.349px;"><td style="height:29.349px;"><span style="white-space:pre-wrap;">August 2017 Special Congregational vote on Sanctuary </span>

</td><td style="height:29.349px;">[Meeting Minutes](https://211134-bookstack.peaknetworks.cloud/attachments/66)

</td><td style="height:29.349px;"><span style="white-space:pre-wrap;"> </span>

</td></tr></tbody></table>

</details>### Board of Trustees

<table id="bkmrk-categorydatedocument" style="width:85.8333%;height:780.907px;"><colgroup><col style="width:19.1671%;"></col><col style="width:24.3061%;"></col><col style="width:56.529%;"></col></colgroup><tbody><tr style="height:29.7969px;"><td class="align-center" style="width:19.1549%;height:29.7969px;">****Category****

</td><td class="align-center" style="width:24.3118%;height:29.7969px;">****Date****

</td><td class="align-center" style="width:56.4719%;height:29.7969px;">****Document****

</td></tr><tr style="height:29.7969px;"><td style="height:29.7969px;">Board Minutes

</td><td style="height:29.7969px;">August 2025

</td><td style="height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="height:29.7969px;">Board Minutes

</td><td style="height:29.7969px;">July 2025

</td><td style="height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="height:29.7969px;">Board Minutes

</td><td style="height:29.7969px;">June 2025

</td><td style="height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">May 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">April 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:35.3906px;"><td style="width:19.1549%;height:35.3906px;">Board Minutes

</td><td style="width:24.3118%;height:35.3906px;">March 2025

</td><td style="width:56.4719%;height:35.3906px;">[March 2025 Board Minutes](https://foothillsuu.org/wp-content/uploads/2025/05/2025.03.18-BoT-Minutes-1.docx)

</td></tr><tr style="height:30.3906px;"><td style="width:19.1549%;height:30.3906px;">Board Minutes

</td><td style="width:24.3118%;height:30.3906px;">February 2025

</td><td style="width:56.4719%;height:30.3906px;">[February 2025 Board Minutes](https://foothillsuu.org/wp-content/uploads/2025/05/2025.02.18-BoT-Minutes-.docx)

</td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">January 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">February 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">March 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">April 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">May 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">June 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">July 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">August 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">September 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">October 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">November 2025

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">December 2025

</td><td style="width:56.4719%;height:29.7969px;">December 2025 Board Minutes

</td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">January 2026

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">February 2026

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">March 2026

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">April 2026

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">May 2026

</td><td style="width:56.4719%;height:29.7969px;"></td></tr><tr style="height:29.7969px;"><td style="width:19.1549%;height:29.7969px;">Board Minutes

</td><td style="width:24.3118%;height:29.7969px;">June 2026

</td><td style="width:56.4719%;height:29.7969px;"></td></tr></tbody></table>

<details id="bkmrk-board-meeting-record"><summary>Board Meeting Records</summary>

<table style="width:85.831%;"><colgroup><col style="width:41.6617%;"></col><col style="width:58.2196%;"></col></colgroup><tbody><tr><th style="width:41.6617%;">****Category****</th><th style="width:58.2196%;">****Document Title****</th></tr><tr><td style="width:41.6617%;">Board Minutes 2024

</td><td style="width:58.2196%;">[December 2024 Board Minutes](https://foothillsuu.org/wp-content/uploads/2025/01/2024.12.17-BoT-Minutes.pdf)

</td></tr><tr><td style="width:41.6617%;">Board Minutes 2024

</td><td style="width:58.2196%;">[November 2024 Board Minutes](https://foothillsuu.org/wp-content/uploads/2025/01/2024.11.19-BoT-Minutes.pdf)

</td></tr><tr><td style="width:41.6617%;">Board Minutes 2024

</td><td style="width:58.2196%;">[October 2024 Board Minutes](https://foothillsuu.org/wp-content/uploads/2025/01/2024.10.15-Board-Minutes-Approved-.pdf)

</td></tr><tr><td style="width:41.6617%;">Board Minutes 2024

</td><td style="width:58.2196%;">[August 2024 Board Minutes](https://foothillsuu.org/wp-content/uploads/2025/01/2024.08.15-BoT-Minutes-Approved.pdf)

</td></tr><tr><td style="width:41.6617%;">Board Minutes 2024

</td><td style="width:58.2196%;">[July 2024 Board Minutes](https://foothillsuu.org/wp-content/uploads/2024/09/2024.07.11-Approved-BoT-Minutes.docx.pdf)

</td></tr><tr><td style="width:41.6617%;">Board Minutes 2024

</td><td style="width:58.2196%;">[June 2024 Board Minutes](https://foothillsuu.org/wp-content/uploads/2024/09/2024-06-13-Approved-BoT-Minutes.pdf)

</td></tr><tr><td style="width:41.6617%;">Board Minutes 2024

</td><td style="width:58.2196%;">[May 2024 Board Minutes](https://foothillsuu.org/wp-content/uploads/2024/09/2024-05-11-BoT-Minutes.pdf)

</td></tr><tr><td style="width:41.6617%;">Board Minutes 2024

</td><td style="width:58.2196%;">[April 2024 Board Minutes](https://foothillsuu.org/wp-content/uploads/2024/09/2024-04-11-Approved-BoT-Minutes.pdf)

</td></tr><tr><td style="width:41.6617%;">Board Minutes 2024

</td><td style="width:58.2196%;">[March 2024 Board Minutes](https://foothillsuu.org/wp-content/uploads/2024/05/2024-3-14-BoTMinutes.pdf)

</td></tr><tr><td style="width:41.6617%;">Board Minutes 2024

</td><td style="width:58.2196%;">[February 2024 Board Minutes](https://foothillsuu.org/wp-content/uploads/2024/05/2024-2-8-BoTMinutes.pdf)

</td></tr></tbody></table>

</details>

# Monitoring

# MM/YYYY - Ministry Report to the Board of Trustees

| | |
|---|---|
| **Policies Under Review This Cycle** | [e.g., 2.3 -- Care for People (2.3.1--2.3.4)] |
| **Prepared by** | [Name(s)] |
| **Reporting Period** | [Date range] |

---



---

## Executive Summary: Pulse of the Congregation

Author this section in narrative form. The board responds well to a congregational voice. Write from inside the life of the community, not above it.

✎ What is the emotional/spiritual texture of congregational life right now?

✎ What is the community responding to, internally, culturally, politically?

✎ What is the key challenge or opportunity in front of us this season?

✎ What is the executive team's current focus or orientation?

---

## Policy Monitoring

**Policies reported this cycle:** [e.g., 2.3 -- Care for People (2.3.1--2.3.4)]

The following section provides ministry interpretation and compliance assessment for each policy under review this reporting period.

### [Policy Number and Name]

Provide interpretive narrative: how does this policy live in the actual work of the church? What systems, relationships, or practices embody it? Name any gaps, transitions, or areas of active development honestly.

✎ What does compliance actually look like in practice here?

✎ What is working well? What is still developing?

✎ Are there any areas where the church is partially compliant or actively building toward full compliance?

**Compliance Checklist**

- ✅ [Item] -- [brief interpretive note if needed]
- ✅ [Item]
- ⚠️ [Item] -- [what is in progress or not yet resolved]
- ⏳ [Item] -- [pending action or board ask]
- ❌ [Item] -- [what the gap is and what is needed]

---

## Board Asks

| # | Type | Ask | Context |
|---|---|---|---|
| 1 | [Awareness] | [Brief description] | [Why this matters now] |
| 2 | [Decision] | [Brief description] | [What the options are] |
| 3 | [Add as needed] | | |

---

## How to Read This Report

**Compliance Status Icons**

| Icon | Meaning |
|---|---|
| ✅ | **Compliant** -- This area is functioning as intended and meets the policy standard. |
| ⚠️ | **In Progress** -- Work is underway but not yet fully compliant. Details provided. |
| ⏳ | **Pending** -- Waiting on a specific action, decision, or external factor before progress can continue. |
| ❌ | **Non-Compliant** -- A gap exists that needs direct attention. |

**Board Ask Types**

| Tag | What It Means | What the Board Does |
|---|---|---|
| **[Awareness]** | The board should know about this. | No action required. Read and note. |
| **[Affirmation]** | Ministry is moving forward on this and wants the board's support on record. | Affirm or raise concerns. |
| **[Decision]** | A choice point that falls within the board's authority. | Discuss and decide. |
| **[Action]** | Something the board itself needs to do or assign. | Take or delegate the action. |