# Event Requirements

Every event entered into the Calendar must include the following mandatory information:

<table id="bkmrk-required-information" style="width: 100%; height: 471.344px;"><thead><tr style="height: 29.7969px;"><th style="width: 26.5298%; height: 29.7969px;">**Required Information**</th><th style="width: 73.3468%; height: 29.7969px;">**Description**</th></tr></thead><tbody><tr style="height: 46.5938px;"><td style="width: 26.5298%; height: 46.5938px;">Event Name (aka Public Facing Event Name)</td><td style="width: 73.3468%; height: 46.5938px;">Title of the event, suitable for public viewing. [See: Event Naming Guidelines. ](https://211134-bookstack.peaknetworks.cloud/books/church-events/page/event-naming-guidelines)</td></tr><tr style="height: 46.5938px;"><td style="width: 26.5298%; height: 46.5938px;">Event Owner (aka Staff Lead)</td><td style="width: 73.3468%; height: 46.5938px;">Designated primary contact for the event, who will receive communications. Must have Calendar permissions.</td></tr><tr style="height: 29.7969px;"><td style="width: 26.5298%; height: 29.7969px;">Date</td><td style="width: 73.3468%; height: 29.7969px;">Scheduled date(s) for the event.</td></tr><tr style="height: 29.7969px;"><td style="width: 26.5298%; height: 29.7969px;">Start Time / End Time</td><td style="width: 73.3468%; height: 29.7969px;">Commencement and conclusion times, including repetition details if applicable.</td></tr><tr style="height: 29.7969px;"><td style="width: 26.5298%; height: 29.7969px;">Repeat</td><td style="width: 73.3468%; height: 29.7969px;">Instructions if the event recurs.</td></tr><tr style="height: 29.7969px;"><td style="width: 26.5298%; height: 29.7969px;">Location</td><td style="width: 73.3468%; height: 29.7969px;">In-person or virtual location description, visible on the event listing and kiosks.</td></tr><tr style="height: 29.7969px;"><td style="width: 26.5298%; height: 29.7969px;">Summary</td><td style="width: 73.3468%; height: 29.7969px;">Brief overview of the event for public engagement, useful for iCal feeds or kiosk displays.</td></tr><tr style="height: 46.5938px;"><td style="width: 26.5298%; height: 46.5938px;">Church Center Visibility</td><td style="width: 73.3468%; height: 46.5938px;">Options to publish, feature, or keep the event unpublished on Church Center. see Events Visible on ChurchCenter. </td></tr><tr style="height: 46.5938px;"><td style="width: 26.5298%; height: 46.5938px;">Tags</td><td style="width: 73.3468%; height: 46.5938px;">Required selection from each group: Department, Event Type, Location. [Details in the tags section.](https://211134-bookstack.peaknetworks.cloud/books/church-events/page/event-tags)</td></tr><tr style="height: 29.7969px;"><td style="width: 26.5298%; height: 29.7969px;">Rooms &amp; Resources</td><td style="width: 73.3468%; height: 29.7969px;">Details on rooms and resources allocated for the event.</td></tr><tr style="height: 46.5938px;"><td style="width: 26.5298%; height: 46.5938px;">Notes</td><td style="width: 73.3468%; height: 46.5938px;">Internal information, must include a point of contact for the event. For lay events this means: name, phone and email. </td></tr><tr style="height: 29.7969px;"><td style="width: 26.5298%; height: 29.7969px;">Connections</td><td style="width: 73.3468%; height: 29.7969px;">If the event is connected to a Group, A Worship Service, A Registration, it must be linked. [Read more about connections. ](https://211134-bookstack.peaknetworks.cloud/books/church-events/page/using-calendar-effectively)</td></tr></tbody></table>

<table id="bkmrk-optional-information" style="height: 77px; width: 99.7531%;"><thead><tr><th style="width: 49.9381%;">**Optional Information**</th><th style="width: 49.9381%;">**Description**</th></tr></thead><tbody><tr><td style="width: 49.9381%;">Setup Time / Teardown</td><td style="width: 49.9381%;">Time allocated before and after the event for preparation and cleanup.</td></tr><tr><td style="width: 49.9381%;">Event Managers</td><td style="width: 49.9381%;">Additional staff members designated to receive updates about the event.</td></tr></tbody></table>

#### For Events Visible on ChurchCenter

Events visible on ChurchCenter (referred to as "ChurchCenter events") must include the following additional information:

<table id="bkmrk-requirement-descript" style="width: 100%; height: 165.781px;"><thead><tr style="height: 29.7969px;"><th style="width: 13.3199%; height: 29.7969px;">**Requirement**</th><th style="width: 86.5567%; height: 29.7969px;">**Description**</th></tr></thead><tbody><tr style="height: 46.5938px;"><td style="width: 13.3199%; height: 46.5938px;">Registration URL</td><td style="width: 86.5567%; height: 46.5938px;">Link to an internal or external registration page for the event. This could be a link to the PCO Group Event or a Registration page. </td></tr><tr style="height: 29.7969px;"><td style="width: 13.3199%; height: 29.7969px;">Description</td><td style="width: 86.5567%; height: 29.7969px;">Detailed, rich-text overview of the event for public viewing on Church Center.</td></tr><tr style="height: 29.7969px;"><td style="width: 13.3199%; height: 29.7969px;">Image</td><td style="width: 86.5567%; height: 29.7969px;">A representative image for the event to be displayed on Church Center.</td></tr></tbody></table>