Caring Network

Meals Network
The coordinator of the Meals Network is currently Kay Williams.   Click here for the position description of the Meals Coordinator.  
 
 
 
 Request for meals come from a variety of sources (the church office, caring listeners, ministers) 
 
 
 Once a meal request has been made it is forwarded to the Meals Coordinator.  
 
 
 The Meal Coordinator reaches out to the individual to confirm that meals would be appreciated and collect the necessary information.  
 
 
 After confirmation, the Meals Coordinator uses the churches Meal Train account to create a meal train link. 
 
 Add a note to the person's profile in Planning Center that a meal train was created, including the dates of the train, reason, and link (url) to the meal train sign up. 
 
 Send the link with the Meals Network , and other individuals and groups in the church who would likely rally to the cause (Minister of Community Care can provide list or point of contact to spread the word out) 
 
 
 Meals coordinator monitors the signups and prompts the team if necessary.  
 
 
 Meals coordinator checks in with meal recipient a few days before the end of the meal train to assess if it should continue.  
 
 
 If more meals are needed create an additional note in the persons Planning Center Profile 
 
 
 
 
 
 Conversation with Recipient  
 
 
 Happy to provide support them getting meals 
 
 
 Usually the meals for a single person can usually be enough two meals (leftovers for lunch or dinner) 
 
 
 We can usually provide meals every second day, of course situations vary. We can be a strong part of your meal process by creating the meal train and then if you could spread that out to your network that is most effective 
 
 
 What to ask: 
 
 
 Confirm address, phone number, and email address.  
 
 
 Food likes and dislikes 
 
 
 Allergies or dietary restrictions 
 
 
 How often meals would be appreciated and for long 
 
 
 Best time to drop off meal 
 
 
 # of Adults and # Children 
 
 
 What to share about the situation  
 
 
  

Caring Kits
Caring Kits are gift bags with items of comfort and ritual that are dropped off on the doorstep (or otherwise personally delivered) to congregants. The current coordinator of the Caring Kits at Foothills is Jen Wallen. 
 All information for building caring kits is here: https://drive.google.com/drive/folders/1xw1NnWLaKa3fbF60BYEqGL8tssNsIiTW?usp=share_link 
 Organizational spreadsheet for caring kits is here: https://docs.google.com/spreadsheets/d/1OumglgNDg1rgtUStJH7rmlwdMxGaxkENYVMgfnvdSh8/edit?usp=sharing 
 Process for Caring Kits: 
 1. Consent: We only deliver caring kits with the consent of the recipient. Minister or Caring Listener would say, “Our Caring Team would love to bring you a gift bag with some items of comfort and ritual, like a handmade shawl. Would that be ok?”   
 If it’s a Caring Listener asking this, they would indicate on their documentation form that the person would like a caring kit. 
 2. Notify Caring Kits Lead: Minister for Community Care tells Caring Kits lead via text or email that someone would like a caring kit.  Please share the person’s name and the circumstances in this communication. 
 3.  Add to Caring Kits Workflow: . Minister for Community Care goes to Caring Kits Workflow  in PCO and adds name of recipient by doing these steps: 
 
 Press “add card” in upper righthand corner 
 Type in name and click “add person" 
 Click name to view card 
 Write a note with the circumstances for the caring kit (e.g. Sam’s mother died) and choose “caring kit note” from dropdown menu and click “save note" 
 Click “complete step"

Caring Cards
When an “active pastoral prayer” note is added to someone’s PCO profile, they will be added to the caring cards list for that week. 
 Bugs Seifert sends an email at the end of each week to our Caring Cards Team with the names, addresses, and circumstances of these people.

Comfort Choir
Comfort choir is currently dormant.