Appendix D:   Board Transition Procedures

New/Departing Board Member Updates
Nominated Board members submit bios and photos to staff in charge for inclusion in the Congregational Meeting packet (early May)  
 Update Website, Church Center Online and any building signage/displays

 
 Update Board email address. 
 Update Bank signer (with Board President change) 
 Update Basecamp  
 Update emergency contact by front door 
 Update UUA (with Board President change) 
 
  

Training and Orientation
New Board members are invited to Board Orientation and year-end Board meetings (optional)

 
 
 
 Update Board  Handbook  
 
 
 Review Board Handbook and Basecamp with incoming members  
 
 
 All Board members disclose any potential conflicts of interest (Appendix E) and sign and return the form to the Board President 
 
 
 Board President and Vice-President/President Elect establish Board Retreat dates, location and agenda 
 
 
  

Board Orientation
Board as Fiduciary 
 
 
 Role of Ministry and relationship to the Board 
 
 
 Defining Means and Ends  
 
 
 Church organizational structure 
 
 
 Overview of Policy-based Governance and resources to learn more 
 
 
 Policy 
 
 
 Board roles and committees 
 
 
 Church Values, Mission and Vision (Ends)  
 
 
 Board Basics - meetings, covenant, goals, expectations 
 
 
 Current Board member experiences 
 
 
 *Additional information, resources and follow-up as requested/needed 
 
 
  

Transitional Meetings
June Board Meeting  
 
 
 Potluck dinner  
 
 
 Reflections from outgoing members  
 
 
 Board monitoring 
 
 
 Finalize calendar for July - September including Board Retreat  
 
 
 Review annual meeting  
 
 
 July Board Meeting  
 
 
 New member introductions 
 
 
 Select new officers and  committees assignments 
 
 
 Confirm meeting dates for the Board year 
 
 
 Chalice reading sign ups 
 
 
 Sign Conflict of Interest Disclosure 
 
 
 Finalize Retreat Agenda